Onboarding chatbot for new employees
New joiners ask KOSMO instead of half the team – leave requests, VPN, who does what, every answer with its source.
KOSMO answers the same first-weeks questions over and over from your own handbooks, policies and process descriptions – around the clock, and always citing the document the answer came from.
What KOSMO does for Human Resources
Answers from your own material
Handbook, works agreements, IT policies: upload what new joiners receive anyway. KOSMO answers from it – and names the source, so every answer stays verifiable.
Takes the load off the team
The same first-weeks questions no longer land on colleagues and managers. That saves time on both sides and removes the awkwardness of asking twice.
Available around the clock
Evenings, weekends, night shifts: KOSMO answers straight away. In distributed teams and shift work that is the difference between "ask tomorrow" and "carry on now".
HR data stays in-house
Contracts, salary components, personal details – all of it stays on your infrastructure. KOSMO runs on-premise or in a German data centre, with no US cloud provider involved.
Roles and sites kept apart
Working students see different content from managers, Hamburg different from Lübeck. Role-based access rights give every group exactly the documents that apply to them.
Improves with every intake
The analytics show which questions actually get asked. Gaps in the handbook surface before the next cohort starts – and can be fixed instead of bridged verbally every time.
Ready in three steps
Import documents
Upload Onboarding handbook, works agreements, IT policies and process descriptions to KOSMO. The AI reads, indexes and understands the content semantically.
Ask questions
Staff ask in natural language. KOSMO answers precisely – with a source citation showing which document provides which passage.
Secure & controlled
Web search can be disabled, data never leaves your infrastructure, role permissions control access.
Important note: KOSMO works exclusively with the documents and information you provide. No guarantee can be given at any time for the factual accuracy of the answers – if the underlying sources are incorrect or outdated, KOSMO reproduces those errors accordingly. Every answer is traceable via its source citation and should be reviewed by a professional; responsibility for the content remains with the user.
Your data belongs to you –
and stays with you
KOSMO runs in a certified German data centre or on-premise. No API calls to OpenAI. No training on your content. No vendor lock-in.
100% legally compliant, hosted locally
Own data centres, no US cloud
Every answer is traceable
Only your documents, no internet
Frequently asked questions – KOSMO for Human Resources
What does an onboarding chatbot actually deliver?
It answers the questions that keep coming up in the first weeks: leave requests, VPN access, responsibilities, time tracking, who to ask. New joiners get a sourced answer immediately instead of waiting or asking twice – and the team stops repeating itself.
Is it allowed to put HR data into an AI assistant?
If it does not leave the building, yes. KOSMO runs on-premise or in a German data centre; no data goes to a US provider. Personal content follows the same access rights as in your file system – anyone who may not see a document gets no answer from it either.
How much preparation does it take?
You upload the material new joiners receive anyway – handbook, policies, process descriptions. KOSMO indexes it automatically; there is no rule set to maintain. Most organisations are up and running in an afternoon.
Does this replace human onboarding?
No, and it is not meant to. KOSMO takes the look-it-up questions off the table – so the time with managers and colleagues is free for what genuinely needs a conversation: expectations, collaboration, the actual craft.
Try KOSMO for Human Resources
Request a free demo – we'll show live how KOSMO works in your organisation. No setup, no credit card.
